Are you highly organized, detail-oriented, and seeking a challenging new role? Our company seeks a skilled Administrative Assistant to join our team in Lagos, Nigeria for an Administrative Assistant Job . Administrative assistant job responsibilities is to provide  administrative support to ensure the efficient operation of our office. You will work closely with managers and employees to carry out various organizational and communication tasks. 

Job description of an administrative assistant

1. Manage the day-to-day operations of the office, including answering phone calls and responding to emails

An Administrative Assistant Job requires “Managing the day-to-day operations of the office, including answering phone calls and responding to emails” refers to one of the key responsibilities of an administrative assistant. In this context, it means that the administrative assistant will be responsible for overseeing the smooth running of the office on a daily basis.

Answering phone calls is an important part of the administrative assistant’s role. They will need to answer calls promptly and professionally, and direct callers to the appropriate person or department. This may involve taking messages, screening calls, and providing basic information to callers.

Responding to emails is another crucial aspect of the administrative assistant’s job. They will need to check and respond to emails in a timely manner, and ensure that any urgent emails are addressed promptly. This may involve drafting emails, forwarding emails to the relevant parties, and following up on outstanding emails.

Overall, managing the day-to-day operations of the office involves ensuring that all office tasks are carried out efficiently and effectively. This requires strong organizational skills, the ability to multitask, and excellent communication skills.

2. Schedule appointments and meetings, and keep track of important dates and deadlines

“Schedule appointments and meetings, and keep track of important dates and deadlines” is another important responsibility of an administrative assistant. In this context, it means that the administrative assistant will be responsible for managing the calendars of managers and other staff members, ensuring that appointments and meetings are scheduled in a timely manner, and that important dates and deadlines are tracked and met.

Scheduling appointments and meetings involves working with managers and employees to identify available times and dates, and booking rooms or making other arrangements as needed. The administrative assistant may also need to send out meeting invitations and reminders, and follow up to ensure that all attendees are able to attend.

Keeping track of important dates and deadlines involves maintaining an organized calendar and tracking system. This may involve using a calendar software, such as Google Calendar or Outlook, to keep track of important dates and deadlines, or using a physical planner or scheduling book. The administrative assistant will need to be able to prioritize tasks and deadlines, and ensure that all tasks are completed on time.

Overall, scheduling appointments and meetings and keeping track of important dates and deadlines requires excellent organizational and time-management skills, as well as strong communication and collaboration abilities. A skilled administrative assistant is able to manage a busy schedule and ensure that all tasks and appointments are completed efficiently and effectively.

 Conduct research as needed, and assist with projects and assignments

“Conduct research as needed, and assist with projects and assignments” is another important responsibility of an administrative assistant. In this context, it means that the administrative assistant will be responsible for providing support to managers and other staff members by conducting research and assisting with projects and assignments.

Conducting research may involve gathering information, analyzing data, and preparing reports or presentations. The administrative assistant may need to use various resources, such as the internet, databases, and other sources, to conduct research on behalf of managers or other staff members.

Assisting with projects and assignments may involve a wide range of tasks, such as coordinating with other team members, preparing project plans and timelines, and managing project deliverables. The administrative assistant may need to help prepare reports and presentations, assist with data entry and analysis, and perform other tasks as needed to ensure that projects are completed on time and within budget.

Overall, conducting research and assisting with projects and assignments requires strong analytical, research, and project management skills. The administrative assistant will need to be able to work independently, take initiative, and communicate effectively with managers and other team members. A skilled administrative assistant is able to provide valuable support to the team and help ensure the success of projects and assignments.

4. Prepare documents and reports, and coordinate with other departments to ensure that information is accurate and timely

“Prepare documents and reports, and coordinate with other departments to ensure that information is accurate and timely” is another important responsibility of an administrative assistant. In this context, it means that the administrative assistant will be responsible for preparing various documents and reports, and ensuring that the information is accurate and delivered in a timely manner.

Preparing documents and reports may involve tasks such as drafting letters, memos, and other types of correspondence, preparing presentations, and creating spreadsheets and other documents. The administrative assistant may also be responsible for formatting, editing, and proofreading documents to ensure that they are error-free and meet the required standards.

Coordinating with other departments is another important aspect of this responsibility. The administrative assistant may need to work with other departments or teams to gather information, share reports, and ensure that all relevant parties are kept up-to-date. This may involve scheduling meetings, communicating with team members, and providing status updates to managers and other stakeholders.

Overall, preparing documents and reports, and coordinating with other departments requires strong attention to detail, excellent communication and collaboration skills, and the ability to work independently and as part of a team. A skilled administrative assistant is able to manage multiple tasks and deadlines, and deliver accurate and timely information to support the goals of the organization.

5. Perform general office duties as needed, such as ordering supplies and keeping the office clean and organized

“Perform general office duties as needed, such as ordering supplies and keeping the office clean and organized” is another important responsibility of an administrative assistant. In this context, it means that the administrative assistant will be responsible for ensuring that the office runs smoothly and efficiently by performing various tasks and duties.

Ordering supplies is one of the key tasks involved in this responsibility. The administrative assistant may need to monitor office supplies, such as paper, pens, and other materials, and order additional supplies as needed. This may involve working with vendors and suppliers to ensure that supplies are delivered on time and within budget.

Keeping the office clean and organized is another important aspect of this responsibility. The administrative assistant may need to perform tasks such as cleaning the office, maintaining a tidy workspace, and organizing files and other materials. This may involve working with other staff members to ensure that the office is maintained in a clean and organized manner.

Overall, performing general office duties requires strong organizational skills, attention to detail, and the ability to work independently and as part of a team. A skilled administrative assistant is able to identify areas where improvements can be made, take initiative to implement changes, and ensure that the office runs smoothly and efficiently.

Requirements: Administrative Assistant Job

• High National Diploma / BS.c  in Business Admin or any social science

• 2+ years of experience as an administrative assistant or similar role

• Excellent communication skills, both written and verbal

• Proficient in Microsoft Office and other computer programs

• Ability to prioritize and multitask, and to work independently as well as part of a team

• Highly organized with attention to detail, and able to meet deadlines and manage time effectively

If you are interested in this Administrative Assistant job in Lagos, Nigeria, please submit your resume and cover letter for consideration. We are an equal-opportunity employer and welcome candidates of all backgrounds to apply. Additionally, suppose you are searching for admin assistant jobs or admin assistant for hire. In that case, we encourage you to use them, as we always look for talented individuals to join our team. And if you are searching for admin assistant jobs near me, look no further – we are conveniently located in the heart of Lagos